HIPAA-compliant document management
Every client's compliance file, complete and current.
Disability services agencies owe dozens of documents per client, to several governing bodies, on different renewal clocks. VigilReady tracks all of it in one grid — so you know what's missing before a monitoring visit tells you.
Request access See pricingWhat it does
One screen shows every client against every requirement they're subject to. Green means filed and approved. Anything else is work you can see and assign.
The compliance grid
Every client across every requirement, at a glance. Missing, awaiting review, approved, and expiring are distinguishable at a glance — no spreadsheet reconciliation.
Requirement catalogs per governing body
Requirements are organized by who demands them — DSPD, SSA, Medicaid waiver, your own internal policy — and applied only to the clients each one actually covers.
Review and approval built in
Staff upload, administrators approve or reject with a reason. Nothing counts as filed until someone with authority says it is.
Renewals tracked automatically
Monthly, quarterly and annual requirements roll over on their own schedule, and approaching expirations are flagged before they lapse.
Signatures and guardian forms
Some requirements are satisfied by a typed signature or a form a guardian fills in from a secure link — no printing, scanning, or chasing paper.
A real HIPAA audit trail
Every view of a client record is logged to an append-only trail. Documents live in private encrypted storage and are served only through short-lived signed links.
Who it's for
Licensed disability services providers — supported employment, day programs, residential and host home agencies — that carry compliance documentation obligations to a state agency or Medicaid waiver program.
- You're tracking required documents in spreadsheets, shared folders, or somebody's memory.
- You've had a monitoring visit or corrective action that turned up missing files.
- Your requirements come from more than one governing body, on more than one schedule.
- You need a signed Business Associate Agreement before client information goes into any system.
Pricing
One subscription, billed monthly. Priced on your client roster, not on how many staff log in — add as many users as you need.
Invoiced monthly. No long-term contract — cancel with 30 days' written notice, and your records stay retained and exportable per our retention terms. Setup work is quoted up front against the size of your requirement catalog, and billed once.
Request access
VigilReady is sold direct, not by instant signup. Because the platform holds protected health information, we sign a Business Associate Agreement with your organization before any client data is entered — so onboarding starts with a conversation, not a card form.
Tell us your agency, roughly how many clients you serve, and which programs you operate. We'll come back with a quote and next steps.
Email [email protected]